By Goran Husman

ISBN-10: 0470597127

ISBN-13: 9780470597125

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Make sure to set the permission correctly so only the intended users will have access to the sites. 8. Create a document library named Contract on the Document Center site. Tell the salespeople that whenever they create a new contract in their team sites to make sure it gets copied to the Contract library in the Document Center. Set the permission to the Contract library so only the Executive Team will have read access. 9. Make sure every user has updated information in the AD, such as phone numbers, department, company name, and e-mail address.

Also, you never have to be unsure whether a fi le is the latest version or not; the version history ensures that you always gets the latest version when opening an existing document. Another advantage is that the version history can save you a lot of trouble. Here’s a story from real life: A user edits an existing Excel spreadsheet, used by multiple users. By mistake she removes a macro in that spreadsheet and stores the fi les. Then she realizes her mistake. Without a version history, she must rely on a backup that will probably take hours, if not days, to recover.

One week later, the document with the meeting minutes is created, reviewed by the second note taker, and then sent to all participants by e-mail. A few of these participants actually read the meeting minutes carefully, some just take a quick glance at them, and some do not have time to even open the document. The next time this team has a meeting, only a few participants have read the previous minutes, and many have missed that they were assigned tasks, so the new meeting must start with a summary of the previous meetings, and therefore this meeting will also take longer than estimated, and the story goes on.

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Beginning SharePoint 2010 administration : Windows SharePoint Services 4 and Microsoft SharePoint Server 2010 by Goran Husman


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